Manage inventory

Turn on stock tracking

New products start with Unlimited ticked, which means Mawg3 doesn't count them. To track a product:

1. Go to Products and click Edit on the product.
2. In the Inventory section, untick Unlimited and enter the Quantity.
3. Add a SKU and Barcode if you have them.
4. Tick Sell when out of stock only if you accept orders for items you can restock.
5. Click Save changes.

Read the Inventory page

Go to Products, then Inventory. Each row shows five numbers.

On hand is what's physically on your shelf. Committed is reserved for online orders that aren't fulfilled yet. Unavailable is stock you can't sell, such as damaged items. Available is On hand minus Committed and Unavailable, and it's what customers can buy. Incoming is stock on its way from a transfer.

Use the filters All, In stock, Low stock and Out of stock to focus the list. If you have more than one location, pick one from the location menu.

Adjust stock counts

Every change is recorded. Click the History icon on a row to see the Inventory timeline for that product.

1. Click the Available or On hand number on a row.
2. Choose Set to for a new count, or Adjust by to add or remove units.
3. Enter the number.
4. To put units aside, pick an Unavailable reason such as Damaged in the next menu.
5. Click the check mark to save.

How orders change your stock

When a customer orders online, the units move to Committed so nobody else can buy them. When you fulfill the order, they leave On hand. If you cancel it, they go back to Available.

A sale on the POS takes units off On hand straight away.

Refunds don't put items back on the shelf automatically. If a customer returns a product in good condition, add it back with Adjust by.

Low stock warnings

When something needs your attention, a card at the top of the Inventory page says how many products are out of stock, running low or priced below their average cost. Click Review to filter the list to those products.

A product counts as low when Available drops to its Reorder point. If you haven't set one, Mawg3 uses 5. To set it, click the History icon on the row and fill in Reorder point and Reorder quantity under Reorder intelligence.

More ways to manage inventory

Scan opens barcode scanning so you can find a product fast. Print barcode on a row prints labels for that product.

The Transfers tab appears once you have a second location, so you can move stock between branches. Columns adds extra columns such as Reorder point and Avg. unit cost.